Simply put, a meeting request email is a document written to formally ask a co-worker or manager or any other individual to meet with you. In the email, you usually suggest an appropriate place of meeting, time, duration, date and topic of discussion.

With technology, teachers across different schools (although Singapore is a very small country, and meeting face to face is not an issue, locating a common time slot for meeting still proved to be challenging) can share ideas and materials in a digital space. Please grant us a meeting time on the coming Monday. Waiting for your email reply asap. Regards, Yasmeen Amir Jafri. Short Meeting Request Letter after Phone Call/SMS. Ayesha, Further to our conversation on phone today I would like to request an appointment after Eid, I hope you will be able to get back with time and date asap.

Sample letter for Meeting Appointment with managers, CEO, boss and office staff/employees within your company and other companies. Letter to client for meeting request for discussion of business matters.

Meeting Appointment Letter Sample Email

Dear Jack,

I hope that you will be fine and doing well. I am very thankful for your visit to our Cooperation.
As discussed I want to present you the overall plan/layout of our upcoming collaborative project launch.

I request you to spare me some time so that I can properly have a meeting regarding our work together. This meeting is essential for our project. Waiting for your reply as soon as possible.

Warm Regards,

Minahil

Letter for Meeting Appointment at Office of Construction Company

My name is Mr. Ali Shah and I am contacting you on behalf of X and R construction company, which has signed a site project with you. I want to keep you up to date regarding the project that is being held by our company. So I request you to to have some time with me. I hope your busy schedule will allow you to meet me for an hour. Please give me a ring after deciding when you are available.

Thanking You,
Manager Communication & Development

Students Seeking Appointment Letter Sample For Meeting

Dear Sir/Ma’am,

Proposed Time Slot For Meeting Tonight

Appointment Letter For Meeting from School Director/Principal

Ms. Urooj
American Lyceum School System, NY

Subject: Request for Meeting Appointment

Dear Madam,

The WEDF School System is rendering its services in education sector with an approach of Learning with a Purpose, to bring out the best in our children catering their multiple intelligence and potentials. The school has four campuses in Lahore and other five campuses in different cities of Punjab.

Although, the school has been able to render quality services to our stakeholders however, we are planning to incorporate opportunities for those students who have special needs, believing in the philosophy of Inclusive Education. Therefore, we would like to join hands with your esteemed organisation to facilitate our existing students and open doors for apprentices. On behalf of my institution, I would like to request you for a meeting appointment as per your convenience to discuss the areas and options where your organization could assist us. Looking forward to a positive response from you soon.

Regards,

Saima
Director Academics WEDF School System

Personal Meeting Request Letter Format for Email

Subject: Letter to Request a Meeting with the CEO

Dear Concerns,

I am working for Khan Tareen who is interested to do something for the blind people of Pakistan through his NGO named TEF. We are in very initial phase and we seek your guidance in this process. I want to visit your organization to see which tools and mediums are used to educate the bind people and want to discuss new horizons we have in our mind for them. I shall be looking forward to your kind reply and appointment time in this regard.

Thank You with kind regards,

Dilshad Shoukat,
Project Manager

Meeting Request Email Letter Format for Internship

Dear Ms. Hira Iqbal,

Thank you very much for your detailed email for introducing your internship program. We request you to please visit AH Foundation DHA, Campus in working days for further proceedings. You can call this number 03001234567 before coming.

Warm Regards,

Muhammad Samiullah
Manager Resource Development

Request for Meeting Time for Consultant

Dear Sir,
We are a consultancy firm, Amir Jafri & Associates. Our CEO is Mr Amir Siraj Jafri. We are designing an institute with similar facilities to your institute, the ‘AHF Foundation.’ It would be a great help if you allow us to study the whole atmosphere of the institute. Any further input and information from your side would be greatly appreciated.
Please grant us a meeting time on the coming Monday. Waiting for your email reply asap.
Regards,
Yasmeen Amir Jafri

Short Meeting Request Letter after Phone Call/SMS

Dear Dr. Ayesha,
Further to our conversation on phone today I would like to request an appointment after Eid, I hope you will be able to get back with time and date asap. thanks

Movie Time Slot

TAHIRA

From the above sample meeting appointment letters you will also learn how to write letter for meeting time, meeting appointment, meeting request and call for meeting of the company staff. detailed and short letters are available for download but republishing these letter not allowed in any case.

When someone makes a proposal that doesn't work for you, keep the conversation and the relationship going by proposing alternatives. Here's how.

When you're scheduling meetings, it's easy to get caught in an endless back-and-forth as everyone searches for the right amount of time on their calendar. When Bernice emails you, saying 'I'm available tomorrow at 3pm. Let's go wild over a box of cupcakes and the latest sales figures,' you might discover you're already spending tomorrow at 3pm in a session to decide how to display your latest merchandise. You just can't make it to Bernice's meeting.

Don't simply write back, 'I can't make it.' If you send just that back, now you've put the other person in a position of still not knowing what a good time would be to meet. Instead, look at your calendar and find 2-3 time slots that work for you. List all of them in your reply, and highlight one as the default. That's the one you put in your calendar. Your reply will look something like this:

Proposed Time Slot For Meetings

'I can't make it Tuesday at noon. My first choice is Friday at 3pm—I'll pencil that in. If that doesn't work, however, I'm free Wednesday at 11am and Thursday 2-4pm. But please let me know quickly, as those time slots may fill up.'

Time Slot For Meeting

This way, you're keep the scheduling conversation going while meeting your scheduling needs and the need of the other person to coordinate a group.